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Position Description:

The Membership Administrator is responsible for supporting the membership team and organization in a cross-functional role. The ideal candidate for this role is an early-career individual who wants to jump-start their experience and become quickly acquainted with the Chicagoland business community. They will be responsible for supporting multiple teams while reporting to the Club’s Director of Membership. Strong time management and attention to detail are crucial for success in this role.

The duties of this position include, but are not limited to:


  • Support the Membership team in ensuring their day-to-day processes and tasks are completed efficiently and in a timely manner.
  • Become quickly acquainted with our CRM system and learn how to optimize it as the main resource of this role.
  • Manage membership reporting, updating corporate rosters, engagement reporting, and lapsed member reporting.
  • Perform audience development outreach for upcoming events, including outreach to previous event attendees.
  • Prepare invoices and send communications to members and organizations renewing.
  • Invoice and track membership payments for both new members and renewals.
  • Support the member process, including new profile creations and updating existing profiles. Maintain accurate and current data.
  • Update corporate profiles and contact information in the CRM database as needed.
  • Assist with member registration for events.
  • Collaborate with the Director of Membership to organize and oversee logistics for member events and ensure their successful execution.
  • Learn to build queries and pull reports and provide the necessary data for the team as needed.
  • Assist Membership team onsite at programs and meetings.
  • Perform other duties as assigned by the Director of Membership.


  • You take ownership of the tasks and projects you are responsible for and see them through to completion.
  • You use technology for efficiency. You remember most things but set up calendar reminders just in case.
  • You are a curious and creative thinker. You are always thinking about how systems and processes work together and ways that things can be improved.
  • You are naturally an organized person.
  • You are a team player. You want everyone on the team to succeed and go the extra mile to ensure you are helping everyone do their job to the best of their ability.
  • You are not a wallflower. During our live events, we expect all our staff to interact with our members and guests and make everyone feel comfortable and welcome.
  • You strive to exemplify The Club’s values of nurturing relationships, inclusivity, a desire to foster world-class knowledge, belief in growing Chicago’s future, and that business is a pillar of society.


  • Associate or bachelor’s degree or equivalent practical experience required.
  • 1-2 years of work experience or an internship in an office setting preferred.
  • Highly effective organizer with outstanding attention to detail.
  • Able to handle multiple projects in varying stages of development and meet deadlines.
  • Able to maintain corporate confidentiality.
  • Proficient in Microsoft Office and knowledge of NetForum or other database (CRM) systems.
  • Able to work well with others in a small, fast-paced team-oriented environment.
  • Candidate must be willing to be available for occasional program setup as early as 6:00 am and evening receptions, which last until 8:00 pm.
  • Valid ID required.


  • Flexible hybrid work model (2-3 days onsite/week)
  • The downtown office is in a contemporary office building with strong amenities
  • Commuter benefits for those who use the CTA, METRA, or drive
  • Employer-sponsored insurance coverage through UnitedHealthcare
  • Flexible work schedule with 15 days of PTO and 11 paid holiday days- we also observe Summer Hours and Holiday hours the last week of December

About Us: The Exec Club is Chicago’s premier membership and business forum. The Executives’ Club of Chicago is a valued resource for local business leaders – connecting members, providing opportunities for strategic relationship development, and enhanced exposure to the global business community. Exec Club membership comprises senior-level executives, including significant representation among CEOs of multinational corporations headquartered in the region, as well as professionals from Chicagoland’s business, civic, and academic communities. Founded in 1911, the Executives’ Club of Chicago is one of the nation’s oldest and most established business organizations.

To apply: Please send your resume and cover letter to

DEADLINE TO APPLY: November 17, 2023

The Executives’ Club of Chicago is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.