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POSITION: Events Manager
LEADER: Chief Operations Officer
STATUS: Exempt, Full Time
LOCATION: 425 S Financial Pl, Chicago, IL 60605


The Executives’ Club of Chicago is Chicago’s premier membership organization and business forum. For more than one hundred years, The Exec Club has been a valued resource for Chicago’s business leaders – connecting members, providing opportunities for strategic relationship development, access to intellectual exchange and world-class speakers, and enhanced exposure to the broader business community.

Through our signature series programs, forums, leadership development, and member events, we bring together business, civic and academic leaders from all industries to discuss issues and opportunities affecting business in Chicago and the world.


The Events Manager is responsible for all logistics from start to finish of the Exec Club’s Signature Series Programs and other major Exec Club events, including establishing the overall budget for the events season, event contracts and negotiations. These events may include breakfasts, luncheons, dinners, or evening receptions, both in person, and in virtual format. The primary event season runs September through June while planning and development of programs continuing throughout the year. For in person events, the Events Manager must be available for set up of breakfast meetings as early as 6:00 a.m., and evening receptions that last until 8:00 p.m.


  • Run the entire logistical planning process for assigned programs and events from start to finish, both in person events and webinars. Logistical planning of programs includes:
    • Run pre-event site visits and manage all communications with venue contacts.
    • Ensure all events operate within the approved budget; identify shortfalls and provide action plans as needed.
    • Coordinate venue audiovisual arrangements and manage onsite for programsand events with designated internal and external contacts.
    • Coordinate Photography and Videography and manage onsite for programs.
    • Create and manage event registrations in our CRM platform, ensure the eventis built accurately, including pricing and discount codes, and ensure it istracking to the correct budget line item for accounting.
    • For virtual events, create webinar and manage all aspects of the platform,including linking registration to the CRM.
    • Work with the Content team to coordinate event communications—announcements, reminders, updates, post-program surveys and summaries.
    • General ticket and table sales management, including ongoing managementor current revenue vs expense, raising timely awareness with colleagueswhen events need extra marketing attention and sales effort.
    • Head Table and Speaker Reception guest list management.
    • Work with Partnerships team to coordinate seat allocations and sponsorship benefit fulfillment.
    • Manage Table and Registrant tracker.
    • Manage “day of” plan and team responsibilities, provide on-site supervision to ensure successful execution of events.
    • Provide oversight of all digital and printed marketing materials, including confirmation of correct sponsorship recognition
    • Confirm accuracy of venue BEOs and AV invoices against signed contracts and quotes to ensure that all events operate within the approved budget.
    • Conduct event evaluations via surveys and other feedback mechanisms after each program and routinely update running spreadsheets of evaluation ratings.
    • Coordinate speaker/panelist appreciation gifts and draft/send thank you communications.
  • Schedule internal event planning meetings for cross-org collaboration and alignment.
  • Regularly research and identify potential new event venues for Exec Club, schedule site visits and track specs for future events.
  • Oversight of events supplies inventory and storage space; when we are running low on items, order or request more.
  • Work closely with Partnerships team to identify new prospects and cultivate relationships.
  • Ensure integrity and quality of event-related databases. Manage and update event database items including event set up, registrations, payments, ticketing, and seating.
  • Identify opportunities to improve event operations and the member or event guest experience.
  • Be cost conscious and work within the pre-determined event budget.
  • Assist with the development of the department’s annual budget.


  • You are the consummate host, you are extremely attentive to detail, incredibly observant and always alert in situations. You constantly anticipate and respond to guests’ needs.
  • You are cost conscious yet know when it is necessary to spend a little to improve the guest’s experience.
  • You take ownership of the tasks and projects you are responsible for and see them through to completion.
  • You use technology for efficiency. You remember most things but set up calendar reminders just in case. You also utilize pop-up notifications for emails to make sure you respond promptly.
  • You are a planner but are ok with quickly changing course and adapting to a new solution when needed.
  • You know how to build and manage a budget and don’t get caught by surprise by your spending.
  • You would call yourself “a people person”: You love connecting with people, understanding their needs and helping them achieve their goals.
  • You are a natural negotiator, and do not shy away from looking for better outcomes.
  • You know how to build and maintain relationships to achieve organizational goals.
  • You are comfortable corresponding with C-Suite executives and their assistants.
  • You are naturally an organized person.
  • You are a team player. You want everyone on the team to succeed and go the extra mile to ensure you are helping everyone do their job to the best of their ability.
  • You are not a wallflower. During our live events, we expect all of our staff, especially this role, to interact with our members and guests and make everyone feel comfortable and welcome.
  • You strive to exemplify the Exec Club’s values of nurturing relationships, inclusivity, a desire to foster world-class knowledge, a belief in growing Chicago’s future, and that business is a pillar of society.


  • Minimum of 3 years of experience working in events management, hospitality, or logistics required.
  • Professional demeanor and ability to interface with all levels of clients, including C-Suite executives.
  • Outstanding verbal and written communication skills.
  • Highly effective organizer with outstanding attention to detail.
  • Able to handle multiple projects in varying stages of development and meet deadlines.
  • Must be proficient with virtual events.
  • Knowledge of NetForum or other CRM database experience preferred, as well as proficiency in Microsoft Office.
  • Highly developed customer service orientation and skills.
  • Able to work well with others in a small, fast-paced team-oriented environment.
  • Candidate must be available for program set up as early as 6:00 a.m. and evening receptions, which last until 8:00 p.m.
  • Valid ID required.


  • Flexible hybrid work model
  • Downtown office in a contemporary office building with strong amenities
  • Commuter benefits for those who use the CTA, METRA or Parking
  • Employer sponsored insurance coverage through UnitedHealthcare
  • Flexible work schedule with 15 days of PTO and 11 paid holiday days; we also observe Summer Hours and Holiday hours the last week of December


To apply send your resume and cover letter to
DEADLINE TO APPLY: August 11, 2023

The Executives’ Club of Chicago is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.